IT Asset Management & Inventory
Know what you own, where it is, who uses it, whether it is licensed and when it needs replacing, all in one living register.
What this service covers
You cannot secure, support or budget for what you cannot see. Most organisations discover gaps only during an incident, an audit or a licence true-up: an unknown server, an expired warranty, a laptop that never came back from a leaver.
We discover your devices, tag them, record the details that matter, track licences and warranties, and set up a simple process that keeps the register current. The result is yours, in an open format or a tool you control.
What's included
- Network and endpoint discovery: PCs, servers, switches, APs, firewalls, printers, cameras, NVRs
- Physical audit and asset tagging with QR or barcode labels
- Asset register: make, model, serial, purchase date, vendor, warranty end, user, location, status
- Software and licence register with renewal dates and usage versus entitlement
- Warranty, AMC and subscription expiry calendar
- Joiner / mover / leaver process: issue, transfer and recover devices and access
- Lifecycle and refresh planning with indicative budgets
- Tool set-up: spreadsheet, open-source or commercial asset tools, with import and reporting
- Secure data wiping and responsible disposal guidance for retired equipment
- Quarterly reconciliation and reporting
Exact scope, product models, licensing, timelines and warranty are confirmed during requirement assessment. Third-party subscriptions and spare parts are quoted separately where applicable.
Where clients ask for this.
We do not know what we own
A verified baseline in days, not months.
Licence audit worry
Entitlement versus installed software, with gaps highlighted.
Staff turnover
Leaver checklist covering devices, accounts, VPN, email and access cards.
Budget planning
Replacement forecast based on device age and warranty.
Options we work with and compare.
Examples of widely used products, listed for orientation only. IT SupportSphere is vendor-neutral: being named here does not imply any partnership or endorsement. We recommend based on your needs, budget, licensing and local support availability.
Open-source
Snipe-IT, GLPI (with inventory agent), Snipe-IT + label printing
Commercial
Lansweeper, ManageEngine, Freshservice and similar
Device management
Microsoft Intune, Google endpoint management, Active Directory data
Simple start
A well-structured spreadsheet or our free browser-based asset register
IT asset management: a practical guide
What to track, how to discover it, lifecycle stages, licences and warranties, and how to retire equipment responsibly.
Deliverables you can rely on
- Asset register (spreadsheet or tool)
- Tagged and labelled devices
- Licence and subscription register
- Warranty and renewal calendar
- Lifecycle and refresh plan
From planning to handover
Assess
We review the site, requirements, constraints and what you already have.
Plan
We agree design, equipment, scope, schedule and dependencies in writing.
Implement
We install, configure, secure and integrate the agreed solution.
Validate & hand over
We test, document key details and walk you through the result.
Questions about IT Asset Management & Inventory
What should an IT asset register contain?
Asset tag, type, make and model, serial number, purchase date and vendor, warranty end, assigned user, location, operating system or firmware, IP or MAC where relevant, status and notes. Never store passwords or licence keys in the register itself.
Is a spreadsheet enough?
For small environments, yes, if someone owns it. Beyond about 50–100 devices or several sites, a tool with discovery and alerts saves time. We help you choose; see the free asset register on our Tools page.
How do you handle old equipment?
We help you plan data sanitisation and disposal through authorised e-waste channels, in line with India's E-Waste (Management) Rules, 2022. Please confirm your own obligations.
Connected expertise, one team.
Many projects combine more than one area of IT infrastructure.
IT Audit & Compliance
Understand your current IT environment, prioritise risk and plan improvements with clear documentation.
Explore serviceComputers, Laptops & Procurement
Reliable desktops and laptops for your team: repair, component upgrades, operating-system deployment and honest multi-brand sourcing.
Explore serviceAMC & Managed IT Support
Preventive maintenance, remote and on-site support, health checks, updates and clear escalation under an annual contract.
See support plansNeed help with IT Asset Management & Inventory?
Share your requirement and we will suggest a suitable next step.